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Safeguarding Children

PHOTOGRAPHIC IMAGES
(INCLUDING THOSE TAKEN BY MOBILE TELEPHONES)
RFU/RFUW Best Practice Guidelines
The Rugby Football Union and the Rugby Football Union for Women
recognises that publicity and pictures of young people enjoying rugby
are essential to promote the sport and a healthy lifestyle. To facilitate
this it is therefore essential that the following principles and rules
should be observed.
These Best Practice Guidelines have been developed to provide clubs
schools and Constituent Bodies with advice and guidance on the use
of images of young people. It is recommended that this is adopted
by clubs and Constituent Bodies and the Eight Golden Rules outlined
in these guidelines below are made available to as many people
as possible. The whole policy is available at www.rfu.com
Any change to these guidelines will be notified via the RFU/RFUW
website and in any relevant publications. Please remember that the safety
and enjoyment of young people is paramount in all your activities and the
Best Practice Guidelines has been designed to help you in this.
The RFU/RFUW is committed to providing a safe and enjoyable
environment for young people. Implicit in this is the commitment to
ensure that all publications, resources and media represent participants
appropriately and with due respect. By adopting the points outlined
in these guidelines you will be putting in place the best possible practice
to protect young people wherever photographs or recorded images are
taken and stored.
The eight golden rules that will ensure compliance with the policy
on photographic images are as follows:
1. Ensure parents/guardian/young person have granted their consent
for the taking and publication of photographic images and have
signed and returned the Parent/Guardian and Young Person
Permission Form. It is strongly recommended that the relevant form
(see page 42) is incorporated into the annual club registration form
and will therefore only need to be completed once a year.
2. All young people must be appropriately dressed for the activity
taking place.
3. Photography or recording should focus on the activity rather than
a particular young person and personal details, which might make
a young person vulnerable, such as their exact address, must never
be revealed.
4. Where an individual has achieved success in the game (e.g. when
selected for representative side or showing triumph over adversity)
permission must be gained from parent/guardian and young person
to use photographs/recordings and relevant details.
5. Where possible, to reflect the RFU/RFUW Equity Policy
photographs/recordings should represent the diverse range of young
people participating in rugby.
6. Anyone taking photographs or recording at any rugby event must
have a valid reason for doing so and seek the permission of the
organisers/persons in charge.
7. They should make themselves known to the event organisers/
persons in charge and be able to identify themselves if requested
during the course of the event.
8. All concerns regarding inappropriate or intrusive photography
should be reported in confidence to the RFU Child Protection.

For more information, please contact our Child Protection Officier, Clay Burrows - clay.burrows@sky.com
or our club photographer, Nick Kennard - Nick@nickkennardphotography.co.uk

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Safeguarding Children Whitchurch Rugby Football Club takes the safety of children very seriously and we endeavour to adher

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